North Hills Youth Basketball Club (Formerly NHBYB)
CONSTITUTION AND BY-LAWS
NHYB will complete paperwork by year 4 to be an official non profit organization. NHYB was founded for the purpose of providing NHYB students interested in basketball a chance to playin either an inhouse/community league or a travel league.
ARTICLE I – Name
The official name of the organization is the North Hills Youth Basketball Club.
ARTICLE II – Affiliation(s)
NHYB will not be associated with any other recognized basketball association. The NHYB Club will maintain an affiliation with students in the North Hills School District only
ARTICLE III – Objectives and Principles
Our Mission at NHYB is to teach, develop, organize, manage and offer youth players the opportunity to learn the fundamental skills of basketball while instilling life lessons and values such as character, teamwork, respect, and sportsmanship.
ARTICLE IV – Governing Body
The club will be governed by a Board of Directors that consists of the President, Vice-President, Secretary, Treasurer, and Registrar/Technology Director. The Board will be elected at the end of each 2 year term or when a vacancy occurs.
The Board of Directors will make decisions concerning league play, policies, procedures, and/or regulations based on the constitution, by-laws, rules and regulations.
The Board will set registration fees based on the financial needs of the league.
All league policies, rules, by-laws, procedures, etc. will be governed by the Constitution and By-laws. The constitution may be changed only through the process described here. A member of the NHYB may make a motion to the Board in writing of the desire to change the constitution.
The Board will review and vote on the proposal. A majority vote will be required for the proposal to be changed into a new by law. By-laws may be changed by a majority vote of the Board of Directors in attendance at a scheduled Board meeting.
ARTICLE V – Board Officers
BOARD OF DIRECTORS – The management of the property and affairs of the league shall be vested in the Board of Directors. The Board’s membership will consist of the members listed below with the duties as outlined for each
Any Board vacancy will be filled by the President with approval of the Board.
PRESIDENT – The duties of the President will be to...
1. Preside at all league meetings.
2. Assumes full responsibility for the day to day operations of the league.
3. Receives mail, supplies, and other communications to the league.
4. Assure that all league personnel is properly trained on all rules, regulations, and policies of the NHYB Club.
5. Act as a liaison to the school district
6. Serve the minimal of 2 years, with intentions of fulfilling role upon election
VICE-PRESIDENT – The duties of the Vice-President shall be to...
1. Preside in any and all meetings in the absence of the President
2. Is an official member of all committees.
3. Carries out duties and assignments as assigned by the President.
4. Organization and coordination of facilities permits and communications with facility staff
5. Other duties as assigned by the President.
SECRETARY – The duties of the Secretary shall be to...
1. Record the minutes of meetings.
2. Organize and plan uniforms and spirit wear
3. Assist in maintaining rosters of all teams and coaches
4. Other duties as assigned by the President.
TREASURER – The duties of the Treasurer shall be to...
1. Monitor the budget.
2. Dispense league funds approved by the President.
3. Sign checks.
4. Reports on the status of league finances to the Board of Directors.
5. Maintains league books and financial records.
6. Procure and maintain insurance at the director of the Board of Directors.
7. Other duties as assigned by the President.
Registrar/Technology Director – The duties of the Registrar/Technology Director shall be to...
1. Maintain website
2. Open/close registration 3. Handle all day to day operations on website including refunds and transfers
4. Other duties as assigned by the President.
COMMITTEES – If interest in participation warrants, committees can be formed to delegate tasks including, but not limited to: Travel and in house commissioners, uniform distribution, spirit wear distribution, picture day, special events, scheduling, coaches coordinator
A committee member may be replaced by a petition to the Board of Directors for non-participation or non-administration of their duties.
ARTICLE VI – Formation and Division of Teams
The league will consist of players in the North Hills School District that are in Grades 3-6 only.
• In House league/Community league for boys and girls. Visiting schools can be added to the schedule at the discretion of the Board of Directors. An end-of-the-season tournament should be offered if the schedule allows. All teams should practice the equal amount of time. No player is to attend practices that are not for their scheduled team.
• Travel league for boys and girls as deemed appropriate after tryouts. Travel teams may be entered as “A” or “B” if the outside league offers the option. It is strongly encouraged that 6th grade enter A leagues in preparation of middle school. It is expected that "A" and "B" teams function simultaneously including uniforms, practice times, and number of practices per week. "A" and "B" teams are expected to have separate game schedules and separate tournament schedules. Travel teams cannot increase the numbers on teams if it would take players away from the in-house/community league that would prevent the league from playing. No player is to attend practices that are not for their scheduled team.
ARTICLE VII – Team Responsibilities
Teams and players will abide by the following guidelines:
1. No team may begin practice until the Board of Directors gives them permission to do so.
2. There will be no changes, alterations, or revisions to the practice schedule without prior permission of the Board.
3. After the season begins, teams may have no more contacts other than the schedule set by NHYB
4. When school is not in session for any reason (snow, holidays, etc.), there will be no practice, scrimmage, or games. 5. The season ends on the last date of the last game for all in-house/community teams. Players will not be sponsored by NHYB for insurance, practices, or tournaments once the season ends.
ARTICLE VIII – Conduct of Players, Officials, Coaches, and Spectators
Any individual participating in a NHYB sponsored event (including practice, game, meeting, tournament, etc.) will be responsible to follow the Code of Conduct adopted by NHYB as stated in registration and on the website.
Last updated: August 2021
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-Call to order at 5:30 pm by Heidi Scarsella
-Attendees: Heidi Scarsella, Vince Pollaro, Jason May, Joe Amatucci, Shaun Mellinger, Bob Patsilievas
-Absent: Nate Wilkinson and Sonny Amato
NEW BUSINESS:
Name is officially changed to North Hills Youth Basketball Club (new EIN number). The club still owns NHBYB in case the boys/girls ever decide to function separately.
FINANCES:
Balance is shy of $3K, bills to be paid are $250 for EIN number and $20 for GoDaddy that secures our website
REVIEW OF MEETING WITH AD:
Meeting was on 8-13-21 with Heidi Scarsella and Mr. Weber in attendance. All Health and Safety protocols/plans will be given to those using school facilities. Those plans can include limited gym capacities, wearing masks, hand sanitizing before entering gym. Since COVID/variant is a fluid situation we should be ready for changes as they come. We will need to use a NHYB log in to reserve gym times. Gym reservations can start Oct.1 The goal is for NHYB to provide inclusive basketball opportunities in the NHSD to promote community and player development.
SEASON PLANNING:
Tasks to be completed are-
Board Insurance (need an initial policy)
501c3
Club insurance for players based on number of games
Secure Referees
Budget
Update website
Uniforms and spiritwear
Health and safety plan statement added to website and flyer
Flyer in PeachJar (all elem and middle school)
Refund Policy
Future Business:
Creating Committee members for 22-23 season
We are in need of volunteers and new board members. We can add this to the registration to identify those willing to help.
Roles:
-Head coach/assistant coach (or bench parent)
-Uniform and Spirit wear coordinator
-Fundraising
-Coach Manager (gather clearances)
-Youth Coordinator
MOTIONS:
Raising cost of in house and travel to accommodate the additional fees associated with paying youth to run the clock/be present on Saturdays for the boys in house and girls community games.
Determining how many travel teams (A and B, or A only) will be based on registration numbers and at the discretion of the grade level travel coach
Hiring youth or adult assistants to help manage the in house boys and community girls program on Saturdays.
The board voted unanimously (using text for those members who were unable to attend) and motions 1,2,3 passed.
The timeline of the season will be Sept 1-15 registration, Oct 1 starting evals/teams forming, Nov 1 practices, Dec 1 games, ending by first week in Feb.
Meeting adjourned at 6:50 with some members continuing to meet regarding uniform choices.
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Basketball Board Meeting 3-15-22 (via Zoom)
Attendance:
Heidi Scarsella, Nate Wilkinson, Shaun Mellinger, Sony Amato, Matt Moriconi, Catherine Regan (first half of meeting)
-Catherine Regan requested to address board: items for action will be addressed in July
-Nominations for 2022-2023 (found in Google Drive) Welcome back Sonny Amato!
-Results from the end of the year survey (found in Google Drive)
-Inventory (found in Google Drive)
-Financials
Change in bank
Change from NHBYB to NHYB
New Co-signers
Goal is retain a balance, we are at a surplus
-Changing NHBYB to NHYB and 501c3
-Proposed changes for 2022-2023 season:
Cash and carry items
End of year celebration
Open gyms (possibility on Saturdays)
New coaches items: ball pumps, shoe sticky pads, and decrease amount of books
NHYB account for reserving all gym times
All travel teams MUST enter 1-2 tournaments, no exceptions
Planning meeting 8-29-22:
Saturdays Boys will remain at Ross, Girls in house will be at the Rec Center and 4 travel games will be held at NH Sr High
During the week, NH Sr High will be used for travel games, any left over time will be for practices
Board should consider renting the Rec Center on Tues/Thurs 6-8
Discussion on raising funds for Rec Center rental
Continue to explore PR and NA leagues
Travel teams will have to practice on Friday nights
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Meeting on 2-20-23 at 7 pm (zoom)
meeting minutes:
-Brief intro of existing Board members -appointed new members -Discussion of policies/procedures being added to NHYB Club as a result of this season: 1. TRAVEL REQUIREMENTS: Travel players must have 1 season experience of organized basketball training prior to trying out for travel: This was tabled until the travel commissioners have a chance to meet and draft a plan for the board to vote on 2. TRAVEL ROSTERS: Rosters must be submitted and no double rostering players between teams unless injury or illness:This was tabled until the travel commissioners have a chance to meet and draft a plan for the board to vote on
3. POLICIES: If player/parent/coach code of conduct is broken, the individual will be asked to no longer participate or attend NHYB Club events including games and practices: THIS WILL BE POSTED ON OUR WEBSITE PRIOR TO REGISTRATION OPENING 4. PROCEDURE to change existing procedures/policies (all listed on our website): Individuals must submit their request in writing to NHYB Board of Directors, the concern is added to the next board meeting, the board votes on the change, the website reflects the change or lack thereof is stated in the meeting minutesTHIS WILL BE POSTED ON OUR WEBSITE PRIOR TO REGISTRATION OPENING
Our next meeting will not be until July where we will plan the entire2023-24 season and update the website with anything new before the registration inAugust.
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ANNUAL MEETING JULY 25, 2023
Finances:
· Budget
· Equipment needed
Gear:
· Logo
o Uniforms, Shooting Shirts Practice Jerseys - Due Dates
· DSG Discount Day
· Spirit Wear Date(s) & Options
· Cash & Carry Items
Flyers:
· Combined In-House & Travel
· Travel - more info
· In-House - more info
Schedule:
· Registration Dates
· Registration Cost
· In-House Schedule
o Eval Dates
o Coaches Clinic
o Practice Starting Date
o Games Starting Dates
o Youth Workers (Clock & Book)
· Travel Schedule
o Tryouts Schedule
o Practice Starts
o Games Start
o Tournament
· Travel Coaches
o Boys 4 (A): Amato
o Boys 5 (A): Mellinger
o Boys 6 (A): Moriconi/Wozniak
o Girls 4 (A): Pirring
o Girls 5 (A): TBD
o Girls 6 (A): Pirring
Refs:
· 2 refs per inhouse game
Locations:
· NHSD gyms
· Rec Center